Creating and managing terms is essential for maintaining accurate and consistent translations in your glossary. This guide will walk you through the steps of adding new terms, dealing with errors, and managing your terms list effectively.
Creating a New Term
To add a new term, simply input the term and its translation. As you do this, preconfigured variants will automatically populate. If necessary, you can enable or disable case sensitivity for a specific term.
After adding a new term, you'll be prompted with a message to publish the term. You can choose to publish it immediately, ensuring your glossary remains up-to-date or you can simply select the Keep as Draft option.
A message or reminder will also appear if you have any unpublished terms, encouraging you to publish them.
To modify a term, simply hover your cursor over its source and click on the Pen button. You can then modify the source or target and click on Edit term. This action will update the term's status to MODIFIED.
If you wish to remove a term from a draft, tick the checkbox on its left side and hit the Delete button that appears above. The term's status will be updated to DELETED. It's worth noting that you can also eliminate a term from an already published glossary if it is part of the Intento glossary. Once a term is deleted from the Published section, it will reappear in the Draft.
Please note that the Feedback can also be added to the Draft of the chosen glossary. Please refer to this article to find out more about submitting the feedback.
If the preconfigured case-sensitive variants don't suit your needs, you can create up to three custom variants for each term by manually entering the source and target.
Handling Errors and Corner Cases
The system will prevent you from creating terms in the following situations:
- Attempting to create two identical sources with different targets.
- Creating a variant where the source differs by only one letter from the main field.
- Adding a term that already exists in the current glossary (only the source is considered).
In these cases, the system will not save the term to maintain consistency and accuracy in your glossary.
The terms list allows you to view search options for each term and its corresponding translation, making it easy to manage and track your terms.
Filtering by Published/Unpublished Terms
If your glossary contains unpublished terms, you'll have the option to filter by published or unpublished terms. This filter ensures that the terms list displays only published or unpublished terms, preventing any confusion between the two in your glossary.